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Blank Oregon Monthly Mileage Tax Form

The Oregon Monthly Mileage Tax form is a crucial document for trucking companies operating in Oregon, designed to report mileage and calculate taxes owed based on vehicle use. This form must be submitted monthly, even if no tax is due, ensuring compliance with state regulations. Understanding how to accurately complete this form is essential for avoiding penalties and maintaining good standing with the Oregon Department of Transportation.

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The Oregon Monthly Mileage Tax form serves as a crucial tool for vehicle operators in the state, ensuring compliance with state tax regulations. This form is designed for those who hold ODOT plates or are enrolled in the Oregon Weight-Mile Tax Program, allowing them to report their mileage and calculate the associated tax. Each month, operators must detail their vehicle information, including license plate numbers, odometer readings, and the total miles driven within Oregon. The form also requires the declaration of vehicle weights and the application of specific tax rates based on these weights. In addition to reporting mileage, operators must account for any state fuel tax paid during the month, which can be credited against the total tax owed. It is essential to submit the completed form by the last day of the month following the reporting period to avoid late fees. Maintaining accurate records for three years is also a requirement, supporting the information provided in the report. The form not only facilitates tax compliance but also provides a structured way for operators to manage their reporting obligations effectively.

Form Example

Form 735-9002 (6-26)
OREGON DEPARTMENT OF TRANSPORTATION
COMMERCE AND COMPLIANCE DIVISION
455 AIRPORT ROAD SE BUILDING A
SALEM OR 97301
Monthly Mileage Tax Report
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OPERATIONS DURING THE MONTH OF:
,
YEAR
OREGON ACCOUNT NUMBER
See Instructions On Back
DO NOT WRITE IN SPACE ABOVE
CHANGE OF NAME, ADDRESS OR TELEPHONE (PLEASE PRINT)
CARRIER NAME AND ADDRESS
BUSINESS NAME
MAILING (IF P.O. BOX ALSO GIVE LOCATION ADDRESS)
LOCATION
CITY
STATE
TELEPHONE
DATE
SECTION 1
A
LICENSE PLATE
OR
PASS NUMBER
B
STATE/
PROV.
C
UNIT
NUMBER
D
MAKE OF
VEHICLE
E
OREGON
DECLARED
WEIGHTS
ODOMETER READINGS
H
TOTAL
MILES
OPERATED
I
OREGON
TAXABLE
MILES
J
NO. OF
AXLES
IF USING
TABLE "B"
K
TAX RATE
PER MILE
(Decimal)
L
OREGON
HIGHWAY
USE TAX
F
BEGINNING
G
ENDING
AUDIT/EDIT COMMENTS
SECTION 2
LOCATION OF RECORDS
CARRIER AGENT OR REPORTING SERVICE
TOTAL FROM COLUMN L
1
NAME OF AGENT OR REPORTING SERVICE
DATE
OREGON STATE FUEL TAX IF PAID DURING THIS PERIOD
COPIES OF FUEL INVOICES MUST BE ATTACHED
2
ADDRESS
TELEPHONE
OTHER CREDITS PER ATTACHED DOCUMENTS
3
CITY
STATE
ZIP
ENTER TOTAL OF BOX1 MINUS BOX 2 MINUS BOX 3
4
CERTIFICATION: THIS REPORT HAS BEEN PREPARED FROM THE
CARRIER'S ORIGINAL RECORDS AND I CERTIFY IT IS CORRECT.
LATE PAYMENT CHARGE 10% OF BOX 4
5
SIGNATURE OF CARRIER, EMPLOYEE, OR POA (MUST HAVE POA ON FILE)
OTHER PAYMENT PER ATTACHED DOCUMENTS
6
TITLE
DATE
TOTAL PAYMENT - U.S. FUNDS ONLY
7
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Print
Form 735-9002 (6-26)
General Reporting Information for the Monthly Mileage Tax Report
To pay fees associated with oversize movement or Road Use Assessment Fees (RUAF) go to the Oregon Routing Information Online (ORION) website at
https://www.oregonorion.com/ or contact CCD ORION Support at CCDORIONSupport@odot.oregon.gov. Do not include RUAF on this form.
DUE DATE: Your report and payment must be postmarked by the Postal Service by the last day of the month following the end of the calendar month. An
illegible or unreadable report will be returned and considered unfiled in accordance with OAR 740-055-0010. If you file your report late, add a 10 percent late
payment charge in Box 5.
ODOT requires you to file reports and pay for all operations within the reporting period, as long as you have ODOT plates and/or vehicle(s) enrolled in the Oregon
Weight-Mile Tax Program. If there is no tax due, you must still file a report. If you did not operate a vehicle, put a zero (0) in columns I and L. If you will not be
using your vehicle(s), turn in the ODOT plate(s) or cancel by written notification.
Enter the OREGON ACCOUNT NUMBER. Enter the NAME AND ADDRESS OF THE BUSINESS as filed with Oregon Department of Transportation, Commerce
and Compliance Division (CCD).
Step-By-Step Instructions (Section 1)
Column A = Enter the plate or pass number of the power unit for which you are reporting.
Column B = Enter the state or province that issued the license plate.
Column C = Enter the company's unit number for the power unit for which you are reporting.
Column D = Enter the make of the vehicle.
Column E = You must declare and report operations at the heaviest weight operated per configuration. This should be one of the weights you declared with
ODOT. If returning empty, use the same declared weight and tax rate as when loaded.
Column F = Enter the beginning odometer reading from the first day of the month for which you are reporting. This should be the same as the ending odometer
reading from the preceding month.
Column G = Enter the ending odometer reading from the last day of the month for which you are reporting.
Column H = Enter the total miles operated for each vehicle (Column G minus Column F).
Column I = Enter the Oregon taxable miles (miles operated on Oregon public roads).
Column J = Enter the number of axles for any declared weight greater than 80,000 pounds.
Column K = Enter the appropriate rate as indicated on Form 735-9928, " Mileage Tax Rates". If you are operating between 26,001 and 80,000 pounds, use
Table A rates. If returning empty, use the same declared weight and tax rate as when loaded. Empty operations associated with Special
Transportation Permits (STP) are to be reported at 80,000 pounds. If you are operating between 80,001 and 105,000 pounds under an extended
weight permit complete all columns. Use Table B Tax Rates. Raising a lift axle is not a change in configuration and does not constitute a change in
rate. Do not use Table B rates for heavy haul operations conducted under STP when in excess of 98,000 pounds.
Column L = Compute and enter the Oregon Highway Use Tax (Column I times Column K).
Payment Instructions (Section 2)
Box 1
=
Enter the total fees from Column L.
Box 2 = Enter Oregon state fuel tax paid during this month. You may claim a credit if you pay Oregon state fuel tax on fuel purchases. Fuel must have been
purchased in the same report month credit is claimed. Attach copies of fuel invoices to the report. The invoice must contain:
Date of purchase
Name & Location of supplier
Type of fuel
Number of gallons
ODOT plate or Pass No
Amount of Oregon state fuel tax paid
If you buy fuel in bulk, you can only claim credit for fuel pumped into a qualified vehicle during the reporting period. In addition to the invoice, you
must attach records to show the amount of fuel pumped into each qualified vehicle.
Box 3
=
Box 4
=
Enter the amount of other credits as indicated on monthly Statement of Account and attach a copy. Do not use credits that have not yet appeared on
the monthly Statement of Account.
Enter the total of the amounts in Box 1 minus Box 2 minus Box 3.
Box 5
=
If you file your report late, enter 10% of Box 4.
Box 6 = Add other payments and attach the supporting documents. Payments received without supporting documentation may not be correctly applied to
your account.
Box 7
=
Enter the total of the amounts in Box 4 plus Box 5 plus Box 6.
Signature: An authorized company representative or agent must sign the report. An agent must have Power of Attorney on file with CCD before they are an
authorized representative.
Total Payment: Be sure to enclose the payment. Make checks payable to ODOT/CCD. Make a copy for your records and mail the original to: ODOT Commerce
and Compliance Division, 455 Airport Road SE, Building A, Salem, Oregon 97301. Reports are not considered filed until we receive your complete report and
payment. You are required to maintain records for three years to support the information contained in this report and forms are available for this purpose.
Our Oregon Trucking Online website is available for your convenience in filing and paying reports online. You may also amend your vehicle information using
Oregon Trucking Online. For additional record keeping requirements and tax reporting information, contact CCDTaxAssistance@odot.oregon.gov or call 503-378-
6699.
↓ Oregon Monthly Mileage Tax PDF Form

Document Characteristics

Fact Name Details
Purpose The Oregon Monthly Mileage Tax form is used to report the taxable miles driven on Oregon public roads by commercial vehicles.
Due Date Reports and payments must be postmarked by the last day of the month following the reporting month.
Governing Law This form is governed by Oregon Administrative Rules (OAR) 740-055-0010.
Required Filing Even if no tax is due, a report must still be filed. A zero should be entered in the relevant columns if no vehicle was operated.
Late Payment Charge A 10% late payment charge applies if the report is filed after the due date.
Record Keeping Carriers must maintain records for three years to support the information reported on the form.
Oregon Declared Weights Carriers must declare and report operations at the heaviest weight operated per configuration.
Payment Instructions Payments must be made in U.S. funds and sent to the Oregon Department of Transportation, Commerce and Compliance Division.
Online Filing Trucking Online allows for convenient filing and payment of reports, as well as amendments to vehicle information.
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Blank Oregon Monthly Mileage Tax Form

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